Website Region of Peel
Reporting to the Manager, Access to Information and Privacy, this role provides specialized expertise in Records and Information Management to support complex organizational initiatives, including the transfer of records related to Regional service downloads to Mississauga, Brampton, and Caledon.
The position leads records governance, information management, and legislative compliance activities, applying MFIPPA and related requirements to complex and evolving scenarios. This role contributes to the modernization of the Records Management program by enhancing governance tools such as the Records Retention By-law and Personal Information Bank Index, advancing digital recordkeeping practices, and improving organizational compliance and consistency.
Status: (1) Contract Full Time, up to 13 months
Salary Range: $81,977 – $102,471 per annum
Hiring Range: $81,977 – $92,224 per annum
Work mode: Hybrid* see below for more details about this work mode.
Location: Wolfedale Yard – 3515 Wolfedale Rd, Mississauga, ON L5C 1V8
Hours of work: 35 hours per week
Key Responsibilities:
Service Downloads and Records Transfer
- Lead and provide expert advice on the identification, assessment, documentation, and secure transfer of records in all formats related to service downloads.
- Partnering with regional teams and municipalities to determine appropriate records ownership, control, retention, and disposition, ensuring alignment with legislative and operational requirements.
- Assess complex records management scenarios arising from service transitions and recommend practical, defensible solutions to support compliance, accountability, and continuity of service.
Privacy, Security, and Compliance
- Interpret and apply records management, privacy, and information governance requirements to ensure compliance with MFIPPA and related legislation.
- Identify, assess, and help mitigate risks related to records handling, transfer, retention, and disposition, in collaboration with the Privacy team and other stakeholders.
- Provide expert guidance on managing sensitive and confidential information.
Records Governance and Program Development
- Develop, maintain, and enhance Records Management policies, governance tools, and compliance frameworks, including the Records Retention By-law and Personal Information Bank Index.
- Analyze current practices and recommend improvements to strengthen records governance, address gaps, and support evolving organizational needs.
Advisory, Training, and Relationship Management
- Provide specialized records management advice and consultation to business areas and project teams.
- Develop and deliver training and awareness initiatives to promote consistent, compliant records lifecycle practices.
- Build and maintain collaborative relationships with internal stakeholders, local municipalities, and corporate partners,
Digital Records and Information Management
- Provide guidance on records classification, metadata, retention, and disposition within digital environments, including SharePoint and other enterprise platforms.
- Promote effective digital recordkeeping and collaborate with Records, Archives, and digital teams on electronic disposition and archival processes.
Program Improvement and Operational Support
- Drive continuous improvement by identifying risks, gaps, and opportunities within the Records Management program.
- Support operational activities at the Inactive Records Centre, including circulation, reviews, and authorized records destruction, as required.
What You Bring:
- Completion of a degree in Records and Information Management, Archival Studies, Library Sciences, or an equivalent combination of education, training, and experience.
- Minimum five (5) years of progressive experience in Records and Information Management, including experience with records/document management, information governance, and electronic records management systems.
- Experience working with enterprise content management and collaboration platforms such as OpenText Content Server and/or SharePoint.
- Experience providing advice, guidance, and recommendations in a complex organizational environment.
- Comfortable using stairs/rolling ladders/step stools, and other equipment to access and move records and banker’s boxes.
What the role requires:
- Demonstrated ability to interpret and apply legislation, policies, and standards related to records management and information governance.
- Strong analytical, problem solving, and organizational skills, with the ability to manage competing priorities.
- Strong communication, consultation, and relationship management skills, with the ability to influence consistent practices across diverse stakeholders.
- Ability to work independently and exercise sound judgment in complex situations.
- Ability to regularly lift a minimum of 30 pounds.
Nice to have:
- Certified Records Manager (CRM), Certified Records Analyst (CRA), and/or public policy credentials.
- Experience contributing to policy development and implementation.
- Experience developing and delivering adult education or training programs.
See full description here:
Application Deadline: July 6th, 2026
To apply for this job please visit careers-peelregion.icims.com.