Library Technician, Cataloguing & Acquisitions

Appointment Type: Full-time, Permanent, 35 hours per week
Compensation: Job Band: 04B $65,603 – $94,469  Hiring Range: $65,603 – $78,724
Reports to: Distinctive Collections Librarian, John W. Graham Library

Trinity College is a vibrant and diverse academic community with a rich history and an excellent local and international reputation. Since its founding in 1851, the College has valued and fostered a high level of academic achievement with some 2,000 currently registered students, 450 of whom live at the College. The Trinity College campus grounds comprise spectacular historic buildings. The College is the smallest college on the St. George Campus of the University of Toronto, located in the central Toronto downtown core, steps from the Bloor – St. George subway station and Queen’s Park.

The John W. Graham Library embodies nearly two centuries of vision, energy, and commitment to the academic enterprise of Trinity College. The Library serves Trinity’s undergraduate Arts and Science students, Trinity and Wycliffe alumni, and the greater University of Toronto and Anglican Church communities who seek our resources.

Position Summary

The John W. Graham Library is recruiting a Library Technician, Cataloguing & Acquisitions, to join a collaborative team of user-centred librarians, library technicians, and student library assistants. The Library Technician, Cataloguing & Acquisitions, performs cataloguing and acquisitions functions to ensure the time sensitive availability of library resources for users by: facilitating the purchase of selected materials that build the library collection; ensuring items in the collection are discoverable both in the catalogue and on the shelf through accurate cataloguing of bibliographic records; and enhancing library user experience by keeping books in good repair and maintaining order in the stacks.

Key Responsibilities:

Acquisitions

• Places book orders through the online acquisitions management system (GOBI), as selected by librarian selectors; reviews orders to prevent duplication
• Receives and loads bibliographic records for new book purchases
• Unpacks deliveries, reviews packing lists and invoices for accuracy; reports discrepancies and problems to vendors to identify solutions
• In ALMA Acquisitions module, creates purchase orders for invoicing purposes
• Makes recommendations for new titles, updated editions, or replacement copies
• Establishes and maintains relationships with vendors, publishers, and other stakeholders in the acquisitions process
  Places and activates eBook orders

Cataloguing

• Catalogues the library’s collection in MARC format using established classification schemes and LC subject headings; revises derived bibliographic records, imports records from external sources or prepares original records
• Processes new material in a timely manner for library users; ensures items specifically requested by faculty or other library users are diverted to them
• Maintains accuracy of library collection records in the catalogue database
  Stays up to date on new developments in cataloguing standards by participating in workshops, courses and online training
• Organizes internal collections of related ephemera; creates bibliographic records and other finding aids

Collection Maintenance

• Maintains good order in the stacks and storage facility
• Performs physical processing to prepare materials for shelving
• Assesses condition and circulation information of worn or damaged items; in consultation with librarian, withdraws or reorders replacements; repairs damaged books
• Collaborates with Fulfilment Services to investigate lost or missing books; updates book status in the catalogue record
• Collaborates with library staff in shifting and weeding projects

Other Responsibilities

• Assists with large donor accessions using evaluative criteria to determine outcome
• Delegates collection-related tasks to student staff; provides instruction, supervision, and guidance as required
• Responds to general in-person or phone inquiries about the library and college.
• Assists with preparation of technical services related statistics
• Assists with upkeep of the shared library office; sorts/distributes deliveries as required
• Works with library team to develop and implement procedures that improve workflow efficiency
• Other duties as assigned

Educational and Experience Requirements:

• Bachelor’s degree and Library Technician’s diploma preferred; equivalent education and experience may be considered.
• Experience in cataloguing and acquisitions.
• 2 years’ experience in an academic library preferred.
• Experience using ALMA is an asset.
• Knowledge and understanding of RDA and MARC21.
• Knowledge and understanding of Library of Congress Subject Headings and Classification schemes.

Skills and Attributes:

• Enthusiasm for learning new skills and procedures.
• Strength in computer applications for library and administrative purposes.
• Excellent interpersonal skills for effective teamwork.
• Self-management skills to work independently and productively.
• Excellent organizational skills and attention to detail.
• Positive and open attitude to learn from and share with colleagues.
• Diligence and persistence to complete both small tasks and larger projects.
• Ability to maintain focus in an open workspace with periodic interruptions.
• Ability to lift or push 40 pounds.

Working Hours

Full-time 35 hours per week, on-site. Generally, 9:00 a.m. – 5:00 p.m., Monday to Friday, however flexibility in hours is required due to the nature of working with students, and occasional evening or weekend work will be required to accommodate the student schedule and library events. Overtime may be required during peak periods.

How to Apply:
Please send a single electronic file (Microsoft Word or PDF) that includes your letter of application, resume, and a list of three referees with name and contact details to jobs.grahamlibrary@utoronto.ca. Please label your electronic file with the naming convention of [Surname, FirstName.LibraryTechnicianCataloguingAcquisitions].

Job posting closing date: May 14, 2025

Trinity College is a federated university in the University of Toronto and offers excellent employment opportunities with exceptional benefits. The College is a culturally diverse community that sustains a tradition of academic excellence and provides a vibrant and welcoming community of students, faculty, alumni, and staff.

Trinity College is committed to Employment Equity and Diversity based on merit, transparency, accessibility, and inclusion ensuring that all candidates are given a fair opportunity. If you need this job posting in an alternative format or if you require accommodation measures, please contact us at trinity.recruitment@utoronto.ca and we will work with you to meet your needs at every stage of the recruitment and selection process.

We thank all applicants for their interest in this position. Only those selected for an interview will be contacted.