Digital Preservation Librarian (Librarian I or II)

Website University of Toronto Libraries

POSITION:  Digital Preservation Librarian (Librarian I or II)

DEPARTMENT:  Scholars Portal

DATE REQUIRED:  As soon as possible

Are you looking for challenging, meaningful work in a supportive and diverse environment? Are you looking for a career at one of Canada’s top employers? Work where the world comes to think, discover and learn. Consider a career at the University of Toronto.

About the University of Toronto Libraries

The University of Toronto Libraries system is the largest academic library in Canada and is consistently ranked in the top ten among academic research libraries in North America. The system consists of 40 libraries located on three university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, special collections, and specialized libraries and information centres supports the teaching and research requirements of over 300 graduate programs, more than 70 professional programs, and about 700 undergraduate degree programs. In addition to more than 12 million volumes in 341 languages, the library system currently provides access to millions of electronic resources in various forms and over 31,000 linear metres of archival material. More than 150,000 new print volumes are acquired each year. The Libraries’ data centre houses more than 500 servers with a storage capacity of 1.5 petabytes.

About Scholars Portal

Scholars Portal, a department within the University of Toronto Library, is the digital service arm of the Ontario Council of University Libraries (OCUL), managing infrastructure and services that support Ontario’s 21 university libraries. The Scholars Portal team of librarians, developers, and systems staff support services in four broad areas: research & member services; data and geospatial services; digital collections; and digital preservation services.

The Opportunity

The University of Toronto Libraries invites applications for a Digital Preservation Librarian to lead a suite of preservation and storage services and activities at Scholars Portal. Scholars Portal (SP) is a digital library initiative sponsored by the Ontario Council of University Libraries (OCUL), and a division of the University of Toronto Libraries. The digital preservation portfolio includes a suite of infrastructure, tools, documentation and learning resources to support the long-term preservation of extensive digital collections stewarded on behalf of our members. These include collectively licensed scholarly publications such as journals and ebooks, unique member-held digital archives and library collections, research data, and numeric and geospatial data. As a member of the SP team, the Digital Preservation Librarian will work with librarians, programmers and systems specialists to develop and support SP’s preservation and storage services. They will serve as an expert and key contact on digital preservation for staff members at institutions who make use of SP’s services, OCUL libraries with an interest in digital preservation generally, and as a member of digital preservation-related committees and working groups at regional, national and international levels.

The position will benefit from a librarian with a combination of strong technical knowledge and skills in project management and communication. Applied knowledge of key standards such as the Open Archival Information System standard (ISO 14721), Audit and Certification of Trustworthy Digital Repositories (ISO 16363), CoreTrustSeal, METS, PREMIS, BagIt, and implementation tools such as Archivematica, AtoM, Siegfried, FITS, and the use of command-line interfaces generally would be an asset to the position. Project management skills are required to lead multi-stage development and migration projects with a variety of contributors and stakeholders. Excellent writing and presentation skills would be beneficial in the user support, documentation writing, and outreach work required for the position.


Lead the operations and development of the Permafrost hosted digital preservation service ( and the Ontario Library Research Cloud ( storage infrastructure to support the preservation of diverse member-held digital collections. The incumbent will serve as the manager and primary contact for these services. They will:
Support member subscription and user onboarding, training, support and troubleshooting;
Lead regular team meetings and supervise the work of staff members assigned to these services;
Test upgrades to service component software;
Develop and maintain guides, documentation, websites and other resources for service users;
Communicate about and present on these services at conferences and meetings; and
Seek new avenues for service development and improvement.
Support the preservation of licensed and open access scholarly collections entrusted to Scholars Portal via the preservation of the contents of the Scholars Trustworthy Digital Repository (TDR, The incumbent will:
Assess and identify improvements for the preservation practices and workflows for digital journals and books content types;
Identify and design workflows for ingesting new content types into the TDR;
Work with team members to ensure licenses with content providers include rights necessary for long term preservation.
Monitor and track preservation rights for collections; and
Maintain a suite of policies and procedures that document the operations of the TDR.
Support the preservation of research data held in the Dataverse repository via ongoing preservation strategies and the development of documentation and guides on the subject of best practices for research data preservation.
Consult with OCUL members to provide recommendations on digital preservation practices, develop new services and resources, and host training opportunities.
Participate in committees, working groups and research initiatives to collaborate and share knowledge about digital preservation regionally, nationally, and internationally.
Supervise one 0.20 FTE staff member and students as required.


·         A degree from an accredited Master’s level program in library and information studies

·         Demonstrated commitment to the values of inclusivity, diversity, equity, anti-racism and accessibility

·         Understanding of best practices for digital preservation, including various assessment tools such as TRAC and CoreTrustSeal

·         Understanding of the application of the OAIS reference model for digital preservation

·         Ability to manage meetings (in person and remotely)

·         Proven diplomacy and consensus building skills

·         Ability to communicate effectively both orally and in writing in English

·         Ability to prioritize, plan and organize work to meet deadlines successfully

·         Excellent organizational, time management, collaboration, and problem-solving skills

·         Proven experience in project management


·         Relevant professional experience related to Archivematica or other archival management tools

·         Experience with repository tools such as Fedora, Islandora, D-Space

·         Experience working with developers in defining and communicating functional requirements for new applications

·         A demonstrated ability to communicate effectively in both official languages (English and French)

Salary and Terms of Appointment: 

It is anticipated that this position will be filled at the Librarian I or II level, subject to review and experience. Minimum salary: LIB I: $70,744; LIB II: $73,815 (Salary is dependent on rank at hire and qualifications).  This is a contractually-limited term appointment until July 31, 2024.

Benefits: We offer generous benefits packages to all employees. Additional information is available at:

Additional information

Librarians at the University of Toronto are members of the University of Toronto Faculty Association.

How to Apply

Application Materials Required: A cover letter, curriculum vitae, and contact information for three references of which at least two have supervised your work. Please send a single electronic file (MS Word or pdf) with a file name convention of [Surname,FirstName. DigitalPreservation] to Library Human Resources at; or to Room 1140, 130 St. George Street, University of Toronto Libraries, Toronto, Ontario M5S 1A5; by July 10, 2022.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statements

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

University of Toronto Libraries’ Inclusion, Diversity and Equity Statement:

University of Toronto Libraries’ Anti-Racism Statement:

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.  If you require any accommodations at any point during the application and hiring process, please contact

The University of Toronto Libraries thanks all applicants but will only contact applicants selected for an interview.

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