Cataloguing Manager, Libraries and Cultural Resources

Website University of Calgary

Cataloguing Manager, Libraries and Cultural Resources

Job ID: 27674
Updated: January 13, 2023
Location: Spy Hill

We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta. The City of Calgary is also home to Métis Nation of Alberta, Region III.

Position Overview

The Department of Content Services in the Libraries and Cultural Resources is currently seeking a Full-time Regular Cataloguing Manager.

The Cataloguing Manager reports to the Director, Content Services. The Content Services Department strives to provide quality access to the Libraries and Cultural Resources collections to all University faculty, students and staff. The position is responsible for managing cataloguing operations and supervising the activities of the Department staff to achieving departmental goals. The position relies on an accumulated knowledge and experience both in managing staff and in metadata standards and workflows. The incumbent manages multiple projects and deadlines, creates positive working relationships across units, and provides advice and decision-making support for Library description, access, and management. The Manager provides leadership and administrative oversight for hiring and supervision, establishes performance expectations for staff and assists in their training and professional development. The position involves critical thinking, judgment, and attention to detail to help achieve these goals, as these activities impact the ability of the University community to access collections.

There is a high volume of work and pressure associated with the day-to-day management of nine support staff and project staff and student assistants (as needed). The incumbent is a key contact with vendors, faculty, staff ensuring the effective management of cataloguing and provision of access to resources; this includes providing direction for the staff and resolving complex technical problems. Project management is key to processing the large quantity of incoming resources requiring liaison with vendors and multiple units in LCR. Timely processing is required to ensure that content purchased with the annual $10 million collections budget is described and accessible to the University of Calgary community on an annual schedule.

Content Services supports the University community, including students, faculty, alumni and staff through the creation, provision and maintenance of metadata that allow users to discover, identify, select and obtain collections maintained by Libraries and Cultural Resources. The Cataloguing Manager assists with achieving the efficient operation of cataloguing and related activities of the unit, maintaining statistics and reports of Department activity, managing staff, and assisting with resolving cataloguing inquiries and issues, and managing, implementing and documenting in-house and contract cataloguing and receiving workflows.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Tracks, maintains and updates cataloguing statistics and reports on Unit activity utilizing Alma analytics and other appropriate tools.
  • Collaborates with Director and is responsible for hiring, mentoring and training of staff, defining expectations, assigning tasks, and conducts performance assessments of Content Services staff.
  • Maintains and regulates timesheets and timesheet approvals, maintain a knowledge of Human Resources guidelines and collective agreements.
  • Implements and updates objectives and training opportunities for Department staff.
  • Leads key priority projects, taking the initiative to establish projects, managing deadlines, staff resources and budgeting.
  • Uses their cataloguing expertise and knowledge of the department’s cataloguing policies and procedures to resolve questions and issues brought by the department’s Cataloguers.
  • Coordinating the troubleshooting of external questions received via ticketing system and email from across the University of Calgary community. This includes triaging and resolving simple and complex cataloguing queries.
  • Maintains, develops and implements cataloguing procedures, including researching and incorporating ongoing changes to industry standards.
  • Oversees receiving activities, develops, and implements workflows using the LCR systems.

Qualifications / Requirements:

  • Library Technician diploma and/or an undergraduate degree in a subject area appropriate to Academic Resource collections is required.
  • Minimum 5 years’ experience in supervising staff or coordinating cataloguing duties is required
  • Minimum 5 years’ experience in the creation of original and complex catalogue records, using Library Systems to deliver library services, preferably in an academic setting, or an equivalent combination of education and experience is required.
  • Some specialized subject knowledge in areas of study relevant to an academic library collection is an asset.
  • Knowledge of and experience with national and international metadata standards (including RDA, AACR2R, LCSH, CSH, LC classification, MARC 21, DCRM(B), etc.) is required.
  • Working knowledge of Library Collection management systems is required, preferably with ExLibris’ Alma system is an asset.
  • Excellent working knowledge of Excel, Microsoft Office software, Windows, and the ability to learn and implement new technologies quickly is required.
  • Experience with workflows, budgeting and project management surrounding receiving and cataloguing is an asset.
  • Responsible for the administrative coordination and management of the High Density Library Content Services office facilities and resources including maintaining external contacts and liaising with Administrative staff.
  • Knowledge of Equity, Diversity and Inclusion that can assist in improved descriptive cataloguing and projects such as decolonizing metadata is an asset
  • Ability to communicate effectively in individual or team situations both internal and external, including coaching and mentoring.
  • Ability to multi-task and manage competing demands, analyse and make recommendations is required
  • Ability to utilize critical thinking and effectively manage a successful team environment is required
  • Ability to interpret cataloguing policies, rules and guidelines, think critically, and use independent judgement is required
  • An understanding of the University’s mission and values, and familiarity with standards and practices related to the collection needs of university clients and to researchers is an asset
  • Ability to represent the unit and exercise tact and discretion in dealing with confidential and sensitive matters.
  • Moderate physical demands: ability to lift boxes up to 30 pounds is required.

Application Deadline: January 29, 2023

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework. Management and Professional Staff (MaPS) Positions are currently under review as part of the Alberta Labour Relations Board exclusion review process. Visit the HR website for more information.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ( and requests for accommodations can be sent to Human Resources (

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


Compensation: $84,500 – 135,200

Closes: 29 January, 2023

University of Calgary
Calgary , AB

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