Archivist Assistant

Website The County of Wellington

Posting ID: 891
Department: Museum and Archives
Division: Archives
Position Type: Full Time Regular
Work Hours: Monday to Friday, 35 hours per week: regular schedule is 8:30 am – 4:00 pm onsite/in-person; flexibility of hours may be required.
Work Location: Museum and Archives. The County of Wellington is an employer that believes in providing service onsite.
Vacancies: 1

Application Deadline: 09/22/2023


Under the direction of the Archivist, the Assistant Archivist is responsible for cataloguing, providing research and reference services to the public, and planning and delivering programmes and events.


  • Assist and advise researchers in the use of descriptive tools, databases, microfilm readers, and other resources, both manual and online.
  • Conduct research and respond to telephone, letter and email requests from the public, county staff, member municipalities and elected officials.
  • Accountable for providing accurate, detailed information retrieval for all information requests.
  • Apply knowledge of the Copyright and Municipal Freedom of Information and Privacy Acts on a daily basis when dealing with reference requests and processing collections.
  • Adhere to the County of Wellington Confidentiality
  • Agreement on a daily basis.
  • Assist with the appraisal and acquisition of donations to the collection including liaising with the donor.
  • Catalogue archival acquisitions including researching administrative history, data entry, take photographs and scan and link all types of media to the collections database.
  • Apply proper care and handling procedures for all archival media and identify issues relating to the conservation of archival materials and communicate with the Conservator regarding preservation concerns.
  • Use email, Microsoft Office Suite,, Past Perfect software, online databases (i.e., photocopier, scanner, microfilm and microfiche readers.
  • Process cash / credit card and debit transactions for reproduction and research fees.
  • Prepare, deliver and evaluate archival educational programmes in coordination with the Archivist, Programming and Curatorial staff.
  • Research, prepare and submit social media posts in coordination with Communications staff.
  • Attend relevant meetings, conferences and workshops to enhance knowledge and best practices relating to archives.
  • Assist with WCMA festivals and events as required.
  • Cover shifts for Archives staff during vacations, sick time, etc. as well as the Museum front desk reception.
  • Demonstrated ability to work independently in a busy, public service environment and effectively prioritize tasks.
  • Assist with the training and supervision of students and volunteers.
  • Other duties as required.


  • Four year university degree in History or related discipline.
  • Minimum one year of experience or equivalent working in a museum and archives, preferably in a municipal setting.
  • Experience accessioning, cataloguing, providing reference and programming in an archival setting.
  • Demonstrated ability to work independently in a busy, public service environment and effectively prioritize tasks.
  • Excellent written and oral communications skills and attention to detail.
  • Proven ability to read cursive writing.
  • Ability to function as an effective team player.
  • Superior customer service skills.
  • Ability to carry heavy boxes (up to 45 pounds) and climb ladders. Demonstrated proficiency with Microsoft Office Suite, and cataloguing software.
  • Experience with PastPerfect software is an asset.
  • Familiarity with legislation relevant to Archives, including
  • Copyright Act, Municipal Freedom of Information and
  • Protection of Privacy Act.
  • A valid driver’s licence (minimum G2) and a satisfactory driver’s abstract.
  • Police Vulnerable Sector Check.

Pay Range: $54,327 – $63,518 (2023 Non-Union Compensation Grid).

Benefits: Long Term Disability, Life Coverage, Accidental Death and Dismemberment, Critical Illness, Extended Health Care, Emergency Travel Assistance, Dental Care; mandatory enrolment, premiums 100% covered.

Pension: Ontario Municipal Employees Retirement System (OMERS); enrolment mandatory.

Medical Responsibility Time: Prorated and accrues at 0.5 days/month.  Short Term Disability: 17 weeks coverage at 75% or 100% of pay, based on length of service.

Vacation: Accrues to start at three weeks/annum; increases based on length of service.

Mileage: If applicable, as per CRA allowances.

To apply for this job please visit