Distinctive Collections Cataloguing Librarian

Website McMaster University

Job Description

McMaster University Library is seeking a knowledgeable and collaborative librarian to join the Distinctive Collections Division.

The Distinctive Collections Cataloguing Librarian will assist the Library’s Distinctive Collections Division in addressing a backlog of uncatalogued rare and unique materials, largely held by the William Ready Division of Archives and Research Collections. The incumbent will apply recognized standards and local practices to add or create appropriate and complete records (bibliographic, holdings, items, etc.) that describe and support the ongoing discovery, access, and management of these resources. The incumbent will ensure that these materials are included in the shared catalogue and discovery platforms of the OCUL Collaborative Futures program of which McMaster is a member, OCLC’s WorldCat database, and will support delivery of data to other shared databases (e.g., ESTC) that facilitate discovery by a global scholarly community. They will also participate as requested in other Ready Division activities including providing reference service in the Division and assisting with outreach or teaching activities.

The successful candidate will:

  • Catalogue items in a variety of formats and languages held in Distinctive Collections, applying recognized standards such as MARC21, RDA/AACR2/DCRM, and LCSH. Correct, edit, modify, or upgrade existing bibliographic or other records in the library catalogue and/or from external sources as needed to accurately represent items in the Division’s collections.
  • Create original bibliographic and other records as necessary.
  • Apply local or standardized (e.g., Library of Congress) classification and call number schemes as appropriate, based on the Division’s practices.
  • Ensure that materials in Distinctive Collections’ holdings are accurately reflected in Omni, the Ontario Council of University Libraries’ shared catalogue, of which McMaster is a member. Ensure that holdings are reflected in OCLC’s WorldCat database. Support as needed the contribution of McMaster’s holdings to specialized databases (e.g., the English Short Title Catalogue).
  • Support online access to the Division’s collections by creating or editing bibliographic or other records to facilitate generation of metadata for digitization processes. Assist as needed in the provision of metadata to shared digital repositories such as HathiTrust, Internet Archive, or others in which the Library may participate.
  • Participate in the management of the Division’s collections, including their security, proper storage, and efficient use of storage spaces.
  • As scheduled, provide research help in the William Ready Division.
  • Assist as requested in the Division’s teaching and outreach activities and in promoting use of the Division’s collections by McMaster students and faculty, as well as external users.

This is a full time, 24-month contractually-limited appointment reporting to the Associate University Librarian, Distinctive Collections. Normally scheduled weekly hours will be Monday – Friday, 9:00am – 5:00pm (35 hours/week).


The successful candidate must have the following:

  • A Master’s degree from an ALA-accredited school of library and information science or its equivalent.
  • Knowledge of principles, methods, and standards used in the description of published resources, including RDA/AACR2/DCRM, LCSH, and Library of Congress Classification.
  • Reading knowledge of French sufficient for bibliographic description.

Additional qualifications that may be beneficial include:

  • Demonstrated ability to work in a team environment.
  • Experience in cataloguing special collections materials.
  • Experience with Ex Libris’s Alma library services platform.
  • Reading knowledge of Latin and other European languages, especially Italian and German, sufficient for bibliographic description.


It is anticipated that the appointment will be made at the rank of Librarian I, II, or III, with an annual salary range of $61,040.74 – $87,948.94, $66,590.09 – $98,238.69, or $72,139.43 – $109,044.61 respectively. This position is included in the McMaster University Academic Librarians’ Association bargaining unit. Salary and rank will be commensurate with qualifications and experience. The position includes a competitive and comprehensive benefit package. The full Position Responsibility Statement is available from the Library Human Resources Office. Further information about the University Library is available at http://library.mcmaster.ca.

Additional Information:

McMaster University Library expects librarians to be active and engaged with the broader library and research community through both professional service and professional or scholarly activity as defined in Article 3 of the MUALA Collective Agreement.

Qualified persons who wish to be considered for this opportunity should submit their curriculum vitae with a covering letter. The estimated start date for this position is December 1, 2022.

How To Apply

To apply for this job, please submit your application online.

Application Deadline:  October 6, 2022

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey – Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

  • Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
  • Faculty of Health Sciences HR Office at ext. 22207, or
  • School of Graduate Studies at ext. 23679
    to communicate accommodation needs.

Vaccination Policy Statement

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Policy will be currently paused, this Policy may resume quickly and on short notice, as informed by public health advice and direction. As a result, failure to achieve and maintain fully vaccinated status or an approved human rights-based exemption may result in termination of employment. This is a term and condition of employment. The University will continue to follow the guidance of public health organizations to define fully vaccinated status.

To apply for this job please visit hr.mcmaster.ca.