Digitization Services Librarian

Website McMaster University

Digitization Services Librarian

McMaster University – Hamilton, ON

Job Details

Job Title: Digitization Services Librarian
Job ID: 54702
Location: Central Campus
Open Date: 01/05/2023
Close Date: 31/05//2023
Job Type: Continuous

Employee Group: McMaster University Academic Librarians Association
Salary Grade/Band: Level 1, 2 or 3
Salary Range: $61,040.74 – $87,948.94; $66,590.09 – $98,238.69; $72,139.43 – $109,044.61
Hours per Week: 35

Posting Details

Schedule: 35hrs per week
Education Level: Master’s Degree
Career Level: Level 1, 2 or 3

Job Description:

McMaster University Library is seeking a knowledgeable and collaborative librarian to join the Distinctive Collections Division.

The Digitization Services Librarian will be responsible for the direction of the University Library’s digitization program. In collaboration with the AUL for Distinctive Collections and others, they set standards and expectations for the University Library’s digitized content and metadata and ensure those expectations are met. The incumbent will work collaboratively across the Library, including with the William Ready Division of Archives and Research Collections and the Lloyd Reeds Map Collection, on selection and prioritization of materials for digitization. They will further the Library’s efforts for diversity, equity, inclusion, and accessibility by ensuring these considerations are woven through our digitization program and decision making. The incumbent will manage the University Library’s Digitization Centre, including the hiring, support, and development of Digitization Centre staff and student assistants, and will direct the flow of work through the Centre from the initial identification of materials for digitization to the deposit of digital objects and metadata in preservation repositories.

The successful candidate will: 

·       Work collaboratively with Digitization Centre staff, the AUL Distinctive Collections, the Digital Repository Librarian, and others in the library to design, document, implement, and revise as needed policies, procedures, workflows, and reporting for the University Library’s digitization program. Identify and apply relevant standards and best practices for the creation of digital objects and digitized collections.

·       Collaborate with others in the library on the selection of materials for digitization. Develop and support methods of gathering suggestions for digitization targets from the McMaster community that support research and teaching as well as from communities beyond McMaster. With the AUL, identify opportunities for digitization of McMaster-held materials that contribute to larger shared repositories. Work collaboratively to prioritize digitization requests.

·       Work collaboratively across the library to provide digitized resources that support a range of needs and uses, including activities such as teaching, exhibits and community outreach, digital scholarship and computational research methods, contribution to shared repositories or projects, and others. Adapt workflows and processes to achieve agreed outcomes.

·       Direct the end-to-end workflow for digitization of physical library collections in various formats, from identification of materials for digitization to deposit of completed digital objects and metadata in preservation repositories. Guide the movement of physical collections through the Digitization Centre. Coordinate the contribution of digitized content to shared repositories (e.g., HathiTrust, Canadiana, etc.).

·       Hire, support, supervise, and develop Digitization Centre staff and student assistants.

·       Review completed work as needed to ensure that expected digital object formats are created and that expected standards and best practices are met. Work collaboratively with Digitization Centre staff and others in the library to adjust procedures or workflows where necessary to achieve expected outcomes. Ensure that appropriate descriptive, technical, and administrative metadata is created or captured for each digital object.

·       Ensure that principles of accessibility, diversity, equity, and inclusion are incorporated into the digitization process in order to build accessible digitized collections that include diverse voices and perspectives. Work closely with Library Accessibility Services in the provision of materials in alternative formats and broader accessibility considerations.

·       Review materials identified for digitization and advise on copyright considerations, workflow, timeline for processing, and challenges or concerns with identified materials to guide prioritization and process decisions. Work collaboratively with the Digital Repository Librarian, Digital Archives Librarian, Digital Experience team, and others in the Library to coordinate appropriate storage, management, preservation, discovery, and access for newly created digital objects.

·       Identify and recommend to the AUL new or additional equipment or vendor services needed to achieve the Library’s objectives for the digitization program. Manage vendor-provided digitization services, both onsite (e.g., Internet Archive) and offsite (e.g., for audiovisual materials). Coordinate the transfer of materials to and from vendors for digitization. Ensure that digital objects received conform to expected quality and format standards, have appropriate metadata, and are deposited in appropriate preservation repositories.

This is a full time, continuing appointment reporting to the Associate University Librarian, Distinctive Collections. Normally scheduled weekly hours will be Monday – Friday, 9:00am – 5:00pm (35 hours/week).


The successful candidate must have the following:

·       A Master’s degree from an ALA-accredited school of library and information science or its equivalent.

·       Previous experience with digitization of physical library collections. Knowledge of principles, methods, and standards used in digitization of library and archival collections. Knowledge of equipment and software commonly used in reformatting physical materials. Ability to select and apply appropriate methods, standards, and tools to a variety of material formats to achieve desired outcomes.

·       Knowledge of library metadata and its creation, capture, and application in relation to digitized library resources.

·       Knowledge of accessibility and diversity considerations in producing and providing access to digitized library collections.

·       Knowledge of common preservation concerns related to books, paper, photographs, and other library collection materials. Understanding of the proper care and handling of such materials.

·       Experience with project planning, management, and goalsetting.

Additional qualifications that may be beneficial include:

·       Demonstrated experience training and supervising staff and/or student assistants.

·       Experience in creating, editing, and transforming metadata for digital collections.

·       Knowledge of preservation considerations for digital objects.


It is anticipated that the appointment will be made at the rank of Librarian I, II, or III, with an annual salary range of $61,040.74 – $87,948.94, $66,590.09 – $98,238.69, or $72,139.43 – $109,044.61 respectively. This position is included in the McMaster University Academic Librarians’ Association bargaining unit. Salary and rank will be commensurate with qualifications and experience. The position includes a competitive and comprehensive benefit package. The full Position Responsibility Statement is available from the Library Human Resources Office. Further information about the University Library is available at http://library.mcmaster.ca.

Additional Information: 

McMaster University Library expects librarians to be active and engaged with the broader library and research community through both professional service and professional or scholarly activity as defined in Article 3 of the MUALA Collective Agreement.

Qualified persons who wish to be considered for this opportunity should submit their curriculum vitae with a covering letter. The estimated start date for this position is July 31, 2023.


McMaster University Library aspires to be a catalyst of intellectual activity for the University and its community. We pride ourselves in delivering innovative services, welcoming spaces, extraordinary expertise and exemplary collections to accelerate research, enhance learning and improve the user experience.

The University Library system is comprised of the Mills Memorial Library (humanities and social sciences), the Thode Library of Science & Engineering and the Innis Library (business). The Library is known for its distinctive collections of archival materials and rare maps and the extraordinary expertise and creative spirit of our staff. We are home to the world-renowned William Ready Division of Archives & Research Collections (including the separately housed Bertrand Russell Archives), the Lyons New Media Centre and the Lewis & Ruth Sherman Centre for Digital Scholarship. We work in close partnership with McMaster’s highly regarded Health Sciences Library. We are actively engaged in the university’s larger teaching and research missions through our management of classroom technology and our oversight of McMaster Experts, the university’s research information management system (RIMS).

McMaster’s libraries are active contributors to the national and international library community. We are members of the esteemed Association of Research Libraries (ARL), the Canadian Association of Research Libraries (CARL) and the Ontario Council of University Libraries (OCUL).

Ranked as one of the world’s Top 100 universities, McMaster University is devoted to the cultivation of human potential, realized through our innovative educational programs, cutting-edge research, and the diverse students, faculty, staff and alumni who make up the McMaster family. Dedicated to creating a Brighter World, we recognize that our people are our most valuable resource. Those who join McMaster will find a community of talented individuals who are inspired by the university’s commitment to embodying the values of integrity, quality, inclusiveness and teamwork.

McMaster is an internationally recognized centre of learning and research. We inspire critical thinking, personal growth and a passion for lifelong learning in the 34,000 students, 1,000 faculty and 11,000 staff that make up our community. The University attracts, on average, more than $370M of research funding each year and is ranked #2 in the world by the Times Higher Education (THE) Impact Ranking. The University is consistently ranked as one of Hamilton-Niagara’s Top Employers. We are known for the excellence of our faculty, the diverse nature of our student body and the strength of our community connections.

McMaster is located in the city of Hamilton, Ontario.  Hamilton is a vibrant city, recognized for its natural beauty and unique blend of cultural, education and technological resources.

What you can Expect from Working at McMaster:

As one of Canada’s most research-intensive universities, working at McMaster University is an opportunity to be involved in a thriving community comprised of internationally renowned professionals and research institutes.

McMaster University is principally sited on an attractive campus in west Hamilton, adjacent to residential neighbourhoods and the Royal Botanical Gardens’ Cootes Paradise wetland and trails. It is possible to live within easy walking or cycling distance of the campus, with easy pedestrian-safe transportation on the nearby rail-trail.

Working at McMaster University brings a robust total rewards package, which is more than just a salary. The elements and structure of the total rewards packages vary by employee group but include:

  • Employer-paid benefits including Extended Health, Dental, Emergency Out-of-Country Travel Coverage & Basic Life Insurance
  • Pension Plan
  • Training, coaching and professional development opportunities
  • Employee tuition assistance for development and education
  • Opportunities to be a part of an academic environment working alongside professionals who share a passion for learning
  • Progressive paid annual vacation plan

Please see Total Rewards Overview for MUALA for more Information.

How to Apply:

To apply for this job, please submit your application online.

Link for External applicants:


If you are a current employee of our organization please use the following link instead:


Employment Equity Statement:

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey – Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

·       Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or

·       Faculty of Health Sciences HR Office at ext. 22207, or

·       School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Policy Statement:

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors.  The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Policy will be currently paused, this Policy may resume quickly and on short notice, as informed by public health advice and direction. As a result, failure to achieve and maintain fully vaccinated status or an approved human rights-based exemption may result in termination of employment. This is a term and condition of employment. The University will continue to follow the guidance of public health organizations to define fully vaccinated status.

Hybrid Work Language:

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

To apply for this job please visit careers.mcmaster.ca.