Archivist – Temporary Full-Time

Website Hamilton Public Library

Hamilton Public Library – Archivist – Temporary Full Time Hamilton , ON


Local History & Archives (LH&A) – Central Library Minimum travel to conduct library business may be required

SCHEDULE:  up to two (2) nights per week; may include weekend rotation

START DATE: June 2023 for a period up to 1 year


Since 1914, Hamilton Public Library has been collecting and preserving a variety of materials on a wide range of topics about Hamilton. Under the general direction of the Manager, Local History & Archives (LH&A), the Archivist appraises, acquires, accessions, arranges, describes, preserves and makes available records of enduring value which illustrate the growth and development of the Hamilton-Wentworth region. The Archivist will keep current on trends, standards and emerging technologies that will impact archival work and the future of archives and will take a lead role in recommending policies, procedures and standards for the use, storage and preservation of records.

Our focus in the coming years will be to digitize more of the collection and make many of these treasures more accessible and available online. The Archivist will provide leadership and expertise for planning, developing and implementing local and system-wide programs, projects and services and will take a leadership role in creating and nurturing partnerships and community connections through involvement with committees, conferences, presentations and other contacts.

In addition to providing on-site and remote customer and information services, the Archivist will assist the Manager with daily operations, coordinate services and act as a resource person for staff.


Educational Requirements:

Master’s Degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MIS or MI) with a focus in Archives from an ALA accredited institution.

Additional certification preferred in Records Management.


Valid Ontario Driver’s Licence Class G


One (1) year professional experience working in a library/archives environment; hands-on experience with archives collections

Knowledge and experience of archival principles, systems and practices

Demonstrated knowledge of metadata standards (e.g., MARC, DC), digitization, and digital preservation practices.

Knowledge of existing and emerging standards related to archives, metadata, digital records, digital preservation and records preservation theory and methodology

Knowledge of and practical experience in creating descriptions using archival descriptive standards including the Canadian Rules for Archival Description (RAD)

Excellent working knowledge and experience of computer applications including word processing, spreadsheet (Excel) and presentation software, online databases, Internet browsers , software applications for website creation and maintenance, information sharing technology and digitizing information

Relevant customer service experience including demonstrated knowledge of historical and genealogical research methods, conservation techniques and preservation

Interest in the history and culture of Hamilton, Ontario is an asset

Understanding of current copyright legislation as it pertains to archival material in all formats an asset

Project management experience an asset

Experience working with current and non-current digital record formats an asset

Familiarity with Archival Management and Digital Preservation Software such as AtoM and Archivematica

Strong research, analytical and problem solving skills

Excellent interpersonal skills, written and oral communication as well as organizational and attention to detail

Demonstrated ability to work independently and cooperatively as part of a team

Supervisory knowledge and experience organizing the workflow of self and others

Skills / Competencies:

Demonstrates skill in communicating, presenting information, writing and active listening[COMMUNICATION]

Displays a strong commitment to service excellence, understands service objectives, recognizes diverse customer and work group needs and provides excellent customer service[CUSTOMER SERVICE FOCUS]

Analyzes and evaluates situations and issues, recognizes problems, anticipates consequences and develops and presents appropriate courses of action[JUDGEMENT]

Displays a commitment to continuous learning in order to remain current with the library’s policies and procedures, relevant legislation, trends, best practices, new technologies and related general and job-specific knowledge[KNOWLEDGE]

Effectively relates and engages others in the achievement of objectives and advocates for the role and mission of the library within the community and demonstrates team leadership, credibility, flexibility and good humour in a working environment characterized by change[LEADERSHIP]

Manages resources effectively through all stages of project planning and implementation [PROJECT MANAGEMENT]

Prioritizes activities and works effectively independently, as part of a team and leading others; sets and achieves or surpasses goals[RESULTS ORIENTATION]

Physical Requirements:

Physical ability and stamina to operate relevant equipment, to retrieve materials and to perform tasks involving the lifting and movement of library materials and equipment

Legislative Requirements:

Works in accordance with all applicable Ontario Public Library, Privacy, Occupational Health and Safety, Employment Standards, Human Rights, AODA, Labour Relations and Pay Equity legislation and all other relevant legislation

Organizational Requirements:

Adheres to policy and procedures identified in the Hamilton Public Library Manuals

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace. The incumbent will be required to provide a recent Police Vulnerable Sector Check (dated within the last 12 months).

The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources. We appreciate your interest, however, only those selected for an interview will be notified.

Vaccine Verification – As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton. For more information, please review our Mandatory Workplace COVID-19 Vaccination Certification Policy.

Please be aware the selection process may involve any of interviews, test, and presentations or any combination thereof.


  • The deadline for this application is 11:59pm on June 8, 2023
  • Please visit and proceed to Jobs at HPL to apply through City of Hamilton recruiting site.
  • Candidates proceeding to the formal interview process will also be required to submit a minimum of three (3) references as well as copies of proof of key qualifications (i.e.degrees, certifications, licences, driving abstract)
  • Submission of references also stands as consent to obtain reference checks, personal or background checks and personnel file information as the Hamilton Public Library may require in connection with your employment. We respect the confidentiality of applicants and check references near the final stages of the selection process.
  • The successful candidate will have to provide original proof of a Criminal Record and Judicial Matters Check It is understood that the various checks referred are for employment purposes only and you agree that you will not hold any party liable for the information given or received.

Compensation: $38.155 – $44.889 per hour

Closes: 8 June, 2023

Hamilton Public Library
Hamilton , ON

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