Library Assistant, Acquisitions

Website Brock University

Brock University

This position is part of the OSSTF (Employee Group)

Careers are Built at Brock.

As a Top Employer in Hamilton-Niagara, Brock University offers unique opportunities in leadership, teaching, research, student support services, and administration. We have a history of developing the strength and career potential of our employees.

We are on the cusp of something new and exciting. We are launching into our next 50 years and are looking for people with passion, energy, and a strong desire to help our students achieve their goals.

Experience Brock, experience success.

Experience the Benefits of Working at Brock.

Learning and career development are natural elements of an academic environment. At Brock, career development is ingrained in our culture. On average, 45- 60% of our staff position hires are a result of internal movement**. Our Senior Leadership, Staff, and Faculty help drive our collaborative culture. Learn more about how our employees feel about their employment experience at Brock University by visiting      ** 2016 metrics

Post End Date:  July 5, 2022

Note to all candidates: This posting will close at 12:01 am on the date listed .

A Day in the Life…

Reporting to the Head, Collections Services, the Library Assistant, Acquisitions completes the acquisitions process for all digital media, as well as print and electronic monograph resources, completes financial processes, coordinates and processes all donations, and provides operational support for the department.

As the Library Assistant, Acquisitions, you will:

  • Prepare all acquisitions functions (print and electronic) including ordering, tracking, receiving, invoicing and documenting all library materials through the University finance system and Integrated Library System (ILS);
  • Conduct database and online searches for vendor, publisher, and holding information;
  • Liaise with vendors to electronically load, authorize, and process orders, invoices, MARC records, and status reports to and from the vendor’s system;
  • Monitor budgets and regulate order flow in consideration of fund availability;
  • Resolve problems related to invoices and orders;
  • Manage, respond and record requests for streaming media content;
  • Search for available purchase options and liaise with Collections Librarians and Head, Collections Services for ordering permissions and rightsholder information;
  • Act as a contact with vendors/publishers for content licenses and contracts, distribution rights and copyrights issues;
  • Communicate effectively with Collections Librarians, vendors, and publishers, in requesting and setting up trials for e-resources, and relaying feedback during and after trials;
  • Communicate with vendors on pricing options and conduct pricing negotiations and escalate to other collections staff as necessary;
  • Process invoices, credit card statements, fund transfers and budget adjustments including endowment funds by preparing forms for submission to finance department;
  • Receive, process and sort donated materials;
  • Find prices using online sources, based on established best practice, prepare excel file of bibliographic details and prices;
  • Train library staff to use ILS acquisitions functions, make shipping arrangements, and process donations.

What you need to Succeed…

  • Bachelor degree in a relevant field;
  • 2+ years experience in procurement for an academic, special or public library;
  • Knowledge of library consortia (OCUL,CRKN) vendors, and publishers;
  • Proficiency in the use of integrated library systems, electronic load processes, e-mail, word processing and spreadsheet software, scanning, faxing, and copying;
  • Familiarity with policies and procedures for ordering material of all formats for the general collection, and other university departments, as required;
  • Knowledge of copyright and fair dealing policies required to accurately procure DVDs and streaming video in keeping with legislation;
  • Familiarity with AODA legislation and standards in regards to the procurement of accessible material to ensure compliance;
  • Exceptional organizational skills with the ability to handle a variety of projects, deadlines, and schedules simultaneously under minimal supervision;
  • Service oriented with exceptional interpersonal and communication skills;
  • Establish and maintain effective relationships with publishers and vendors.

Preferred or Asset Skills:

  • Library Technician Diploma;

Salary and Benefit Information:

Job Grade I: $43,268 – $60,021.

This position includes full comprehensive benefits coverage and tuition waiver.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:

Salary is therefore determined by the OSSTF Collective agreement. *

New members shall be placed on the salary grid at the entry level. *

It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.

Please note that Brock University currently requires all employees to be fully vaccinated against COVID-19 if they are working on campus and/or in-person with other employees, students or members of the public. As a condition of being hired, employees in these types of roles will be required to provide proof of full vaccination, or provide proof of a bona fide medical or Human Rights Code exemption.

Brock University is actively committed to diversity and the principles of Employment Equity and invites applications from all qualified candidates. Women, Aboriginal peoples including those who identify as members of First Nations, Inuit and Métis Peoples, members of visible minorities and racialized groups, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ) persons are encouraged to apply. We will accommodate the needs of the applicants and the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the selection process, as outlined in the Employment Accommodation Policy Please advise: to ensure your accessibility needs are accommodated through this process. Information received relating to accommodation measures will be addressed confidentially.

It is Brock University’s policy to give consideration to qualified internal applicants.

We appreciate all applications received; however, only candidates selected for an interview will be contacted.

At this time, initial interviews will be conducted virtually.

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