Records & Retention Co-op

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for a Records & Retention Co-op Student to join the Records Management Department in the Toronto office.

Over the past year, Blakes has expanded its co-op program and recognizes that internships give students valuable on-the-job experience while connecting them with professionals in fields they are considering for future career paths.

Reporting to the Manager, Information Governance and Records the successful candidate will be responsible for processing incoming information; as well as sorting, classifying, and coding material for integration into systems or into storage areas. Please note that there is lifting required in this position.

Primary responsibilities of the Co-op include but are not limited to:

·        Processing documents for imaging

·        Operating imaging equipment to create quality-level document images

·        Storing electronic images

·        Data entry/indexing

·        Reviewing and analyzing documents and entering descriptive and other metadata into information systems

·        Keeping Records area clean and neat

·        Writing, proofreading, and editing documents

·        Responding to user requests for retrieval, delivery and management of physical records

·        Placing orders, coordinating pick-ups and deliveries, verifying the accuracy of the orders received, and physically transporting the boxes to and from the Department

·        Processing new boxes and files for off-site storage and entering all applicable data

·        Creating files for new matters and delivering them to appropriate teams

·        Responding to requests to cancel additional folders or files

·        Miscellaneous duties as required

Qualifications:

·        Currently enrolled in a Master of Library & Information Science (MLIS) or Master of Information (MI) program

·        Legal or professional experience is preferred

·        Strong computer skills required

·        Strong organizational and inter-personal skills

·        Highly detail-oriented with strong attention to accuracy

·        Must be flexible, self-motivated, and capable of delivering within specified deadlines

·        Ability to work independently and in a team environment

·        Independent problem solving in a challenging environment that is often evolving

·        Customer service skills with the ability to present in a professional manner

Other Relevant Application Information

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening, and evaluating applications.

At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

Salary – The anticipated hourly rate will be $22.00/hr – $28.00/hr and will be commensurate with experience (including co-op work terms) and academic year.